Office Chair Spare Parts Wrong Parts Report Form for Distributors
Use this page when a distributor receives the wrong spare part code, model version, color or compatible component, so the case can become a precise replacement or bulk replenishment inquiry.
Wrong-parts evidence to prepare
Expected part
Expected model, SKU, requested part code, part name, approved quantity and compatibility note.
Received part
Received part code, received quantity, label photos, carton photos and warehouse receiving note.
Correction path
Local stock swap, factory replacement, replenishment PI, destination port and delivery schedule.
PI and Payment Terms fields
| Field | Buyer sends | Factory use |
|---|---|---|
| Proforma Invoice | Company, buyer country, destination port/warehouse, expected SKU, received part, sample quantity and first bulk quantity. | Prepare correct replacement or next order PI. |
| Payment Terms | FOB/EXW, correction urgency, courier/container route and deposit/balance preference. | Confirm whether replacement ships alone or with next bulk shipment. |
| OEM/ODM packing | Correct dealer label, carton mark, barcode/QR, packing list and part label. | Prevent another wrong-part receiving case. |
Related B2B resources
Send one complete wrong-parts inquiry
Hello SaiguTechs, we received wrong spare parts and may include corrections in our next bulk order. Buyer country: ____. Destination port or warehouse: ____. Expected model/SKU: ____. Received part: ____. First bulk quantity: ____. FOB/EXW: ____. Payment Terms: ____. Please prepare Proforma Invoice and delivery schedule.
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