For office chair bulk orders, the proforma invoice is more than a price document. It should confirm the model, quantity, payment terms, production schedule, packing requirements and shipment basis before the factory starts production.
This checklist is for importers, distributors, office furniture dealers and project procurement teams preparing MOQ-level orders. SaiguTechs focuses on bulk supply and sample-to-bulk projects, not single-piece retail orders.
1. Confirm buyer and company details
Before issuing a proforma invoice, provide the buyer company name, country, contact person, email, phone or WhatsApp, billing information and destination port. If the inquiry is still incomplete, start with the Bulk Office Chair Quote Checklist.
2. List target models and quantity clearly
Payment terms and production planning depend on the model mix and order size. Include the model names or links, for example SG025, HW-1062, Ares-L6, Windrunner, or the ergonomic office chair catalog. Confirm whether the order is one model, mixed models or a sample-to-bulk plan.
3. Confirm sample approval before bulk production
For new buyers, the PI should show whether samples are required before mass production. Confirm sample quantity, courier destination, expected bulk order quantity and approval timeline. The Office Chair Sample Order Checklist helps separate sample requests from retail small orders.
4. Clarify payment terms and production trigger
Payment terms should state the deposit requirement, balance timing, payment method, bank details, currency and whether production starts after deposit receipt, sample approval or final artwork confirmation. If the buyer has a project deadline, align it with the Production Lead Time and Delivery Schedule Checklist.
5. Confirm FOB, EXW or shipment basis
The PI should show whether the quote is FOB, EXW or another agreed term, plus the loading port, destination port and shipment planning assumptions. Buyers preparing container shipment should also review the Carton Size and Container Loading Guide.
6. Add packing, labels and inspection requirements
Before confirming payment, align carton marks, SKU labels, barcode labels, OEM packaging and inspection timing. Related checklists: Packing Mark and Shipping Label Checklist, Assembly Hardware and Accessory Bag Checklist, and Factory Inspection Checklist.
7. Copy-paste PI preparation checklist
- Buyer company name, country and contact details
- Target model links and expected quantity
- Color, fabric, mechanism, armrest and accessory requirements
- Sample requirement and sample approval deadline
- FOB, EXW or requested shipment term
- Destination port and expected delivery window
- OEM/ODM logo, carton, label or barcode requirements
- Factory inspection, warranty or spare-parts requirements
- Preferred payment method and document requirements
For a qualified bulk quotation or proforma invoice, send the details by WhatsApp or email. SaiguTechs will review the model, MOQ, FOB basis, sample plan and production schedule before confirming the next step.
Contact: Send bulk PI details on WhatsApp or email saigu6688@gmail.com.