B2B distributor claim control
Office Chair Spare Parts Claim Tracking Sheet for Distributors
Use this tracking sheet to turn dealer spare-parts issues into qualified bulk replenishment inquiries instead of scattered one-time support messages.
SaiguTechs supports distributors and importers who need repeat spare-parts planning for office chair gas lifts, mechanisms, armrests, casters, headrests, footrests, screw kits, accessory bags, barcode labels and dealer service kits.
B2B only: this page is for distributors, importers and dealer networks planning bulk replacement parts, service stock or repeat orders. It is not for single-chair retail purchases.
Qualified tracking fields for a bulk quote
| Field | What the buyer should send | Why it improves the quote |
|---|---|---|
| Model and evidence | Target model, SKU, reference photos, carton mark, batch code and claim photos. | Confirms the correct chair version and spare part compatibility. |
| Quantity plan | Affected quantity, sample quantity, replacement quantity and first bulk quantity. | Separates small support from real distributor replenishment demand. |
| Shipping terms | Buyer country, destination port or warehouse, FOB/EXW preference and delivery schedule. | Lets SaiguTechs prepare export-ready packing and lead-time options. |
| Order file | Payment Terms, Proforma Invoice company details, OEM/ODM label or packing request. | Turns a claim list into a bulk quotation and next order file. |
What to track every week
Open claims
- Dealer name and country
- Part code and claim reason
- Evidence status
Replacement stock
- Available service stock
- Reorder point
- Parts to add to next container
Factory decision
- Approved now
- Ship with next bulk order
- Needs Payment Terms / PI
Related B2B spare-parts workflows
Claim evidence checklistReplacement approval workflowDealer claim summaryReplacement replenishment scheduleDealer service kit planningFactory product catalog
Send your claim sheet for a bulk spare-parts quote
Send model list, claim photos, part codes, quantity, country, destination port or warehouse, FOB/EXW preference, Payment Terms, PI company details, OEM/ODM packing needs and delivery schedule.
WhatsApp / WeChat: +86 173 5726 2283
Email: saigu358@gmail.com