Office Chair Spare Parts Compatibility Issue Report Form for Distributors
Use this page when a spare part looks similar but does not fit the approved chair model, batch, connector, mechanism or SKU. The goal is a clear factory diagnosis and a quote-ready replacement plan.
Compatibility evidence to prepare
Chair record
Model, SKU, production batch, color, order number, carton label and current part code.
Fit problem
Mounting hole, connector, rail, bracket, mechanism, side mismatch and close-up photo/video.
Factory decision
Correct code, compatible substitute, service stock swap, replacement PI or next bulk order inclusion.
PI and Payment Terms fields
| Field | Buyer sends | Factory use |
|---|---|---|
| Proforma Invoice | Company, buyer country, destination port/warehouse, affected SKU, affected quantity, sample quantity and first bulk quantity. | Prepare correct part-code replacement or next order PI. |
| Payment Terms | FOB/EXW, urgency, courier/container route, deposit/balance and PI timing. | Choose fast correction or planned replenishment. |
| OEM/ODM packing | Dealer label, part label, carton mark, barcode/QR and compatibility note. | Avoid future part-code confusion in distributor service stock. |
Related B2B resources
Send one complete compatibility inquiry
Hello SaiguTechs, we need compatibility support and may include corrected spare parts in our next bulk order. Buyer country: ____. Destination port or warehouse: ____. Model/SKU: ____. Affected quantity: ____. First bulk quantity: ____. FOB/EXW: ____. Payment Terms: ____. Please prepare Proforma Invoice and delivery schedule.
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Email: saigu358@gmail.com