Replacement approval to bulk quote
Office Chair Spare Parts Replacement Approval Workflow for Distributors
Replacement approval should decide whether a claim ships now, ships with the next bulk order, or becomes part of a distributor service-stock replenishment quote.
SaiguTechs helps B2B buyers confirm approved spare parts for office chair dealer service kits, monthly replenishment and repeat orders.
B2B only: this workflow is for approved distributor replacement parts, service stock and bulk replenishment. It is not for retail checkout or single-chair purchase.
Approval decisions that affect the quote
| Status | Buyer sends | SaiguTechs output |
|---|---|---|
| Approved - ship now | Model, part code, approved quantity, destination warehouse and urgency. | Replacement quote, packing note and delivery schedule. |
| Approved - next bulk order | First bulk quantity, destination port, FOB/EXW preference and service kit list. | Bulk quote with Payment Terms and Proforma Invoice. |
| Pending evidence | Reference photos, carton mark, batch code, videos or missing part evidence. | Evidence checklist before quoting. |
| Replenishment plan | Monthly claim count, dealer stock gap and OEM/ODM packing needs. | Dealer service-stock replenishment plan. |
Bulk approval checklist
Commercial ready
- Payment Terms
- PI company details
- FOB/EXW route
Factory ready
- Part code
- Reference photos
- OEM/ODM packing
Shipping ready
- Destination port
- Warehouse address
- Delivery schedule
Related B2B spare-parts workflows
Claim evidence checklistDealer claim summaryClaim tracking sheetMonthly claim reviewReplacement replenishment scheduleBulk inquiry form
Send approved replacement list for a bulk quote
Send approved part list, target models, photos, quantity, sample quantity, first bulk quantity, buyer country, destination port or warehouse, FOB/EXW, Payment Terms, PI company details, OEM/ODM packing and delivery schedule.
WhatsApp / WeChat: +86 173 5726 2283
Email: saigu358@gmail.com