Office Chair Spare Parts Shortage Report Form for Distributors
Use this page when a distributor receives fewer spare parts than approved, so shortage evidence can become a clear replacement shipment request or next bulk PI line.
Shortage evidence to send
Approved vs received
Approved quantity, received quantity, shortage quantity, packing list and warehouse count sheet.
Label evidence
Carton label, part label, barcode/QR label, delivery note and receiving photos.
Bulk correction
Replacement shipment, local service stock deduction, replenishment quantity and delivery schedule.
PI and Payment Terms fields
| Field | Required detail | Use |
|---|---|---|
| Proforma Invoice | Company, buyer country, destination port/warehouse, shortage SKU, shortage quantity, sample quantity and first bulk quantity. | Add missing parts into a replacement PI or next order PI. |
| Payment Terms | FOB/EXW, urgent air/courier or container plan, deposit/balance timing. | Decide whether to ship now or merge with next bulk order. |
| OEM/ODM packing | Dealer label, carton mark, spare parts bag label and barcode/QR label. | Prevent repeat shortage during receiving. |
Related B2B resources
Send one complete shortage inquiry
Hello SaiguTechs, we need shortage support and may include spare parts in our next bulk order. Buyer country: ____. Destination port or warehouse: ____. Model/SKU: ____. Shortage quantity: ____. First bulk quantity: ____. FOB/EXW: ____. Payment Terms: ____. Please prepare Proforma Invoice and delivery schedule.
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